![]() ![]() In our example, this means your employee’s clock-in and clock-out times become 09.37 and 12.50 for the first half of their shift and 13.25 and 17.13 for the second half of their shift. To do this, you can either use a chart or simply divide the minutes by 60. Step 2Ĭonvert the minutes into decimal format-instead of minutes out of 60, make them percentages of 100. In a 24-hour time span, the hours past 12 p.m. Step 1Ĭonvert an employee’s start and end hours for the day, as well as any unpaid break time, to 24-hour time, also known as military time.įor example, your employee began working at 9:22 a.m., took a lunch break from 12:30-1:15 p.m., and ended their day at 5:08 p.m. Manually tracking employee hours by hand is an old method, but it works. How to do the math for time cards by hand Then we’ll show you how time and attendance software can address those issues and make the entire process a breeze. Once you understand how to do manual time card calculations, it’s also important to know what problems you may face with that method, such as how much time it takes and how easy it can be for employees to commit time theft. That way, even with a computer, you’ll be able to spot and correct any inevitable errors. Even more established businesses that are using Excel spreadsheets, timesheet calculators, or other time tracking methods for calculating hours should know how the math works. New small business owners may find that calculating time cards manually works well for them initially, especially if they have a small number of hourly employees and few work hours to track. Not only does it ensure you’re paying your employees the right amount, but it also helps you make sure you’re not scheduling anyone for too many or too few hours, and it allows you to understand what staffing levels your business needs to function at its best. The following table shows the information that has been entered in the input forms of the calculator.Calculating your employees’ time cards accurately is crucial to your business. Let’s take for instance a case where the hourly pay rate is set at 5.45 currency, while the overtime pat rate is set at 7.00 and the limit is after 8 hours per day. Please note that you can save the timesheet report by pressing “SAVE/PRINT PDF” button positioned right after the results area, bottom left. To the default number or 7 days users can add to the timesheet table as many days as they need.īy making the difference between the end and start hours, then by subtracting the number of hours and/or minutes for lunch & breaks from the working hours number, the Time Clock Calculator returns the timesheet with the regular hours worked and overtime hours worked for each working day as well as a total with the pay check presented by total regular pay and total overtime pay. You just have to input the data required for each day and by case press “+1 Day” button to add new day to the timesheet, then the calculator will do the math. For each working day you might provide the lunch & breaks number of hours and/or minutes. For each working day should be provided a start hour and an end hour. Overtime rule meaning one of the options listed: overtime is considered after 8 working hours each day OR overtime is considered only after 40 working hours each week OR no overtime considered. So, it takes account of the following data that should be provided: The time clock calculator was designed to be an easy, quick and free alternative solution to the time clock specialized software that most probably requires you to invest some money for purchasing such software. This is a great tool for all employers or employees who need to keep track of their hours either regular time or overtime worked and estimate the salary budget and the next paycheck. How does this time clock calculator work? ![]()
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